Moving Preparation Checklist

Moving Preparation Checklist

The best way to ensure a stress-free moving day is to be as organized as possible. First Choice Moving USA has provided this checklist to guarantee that your move goes smoothly.

  • 1.Make sure draperies and rugs are cleaned prior to moving and leave them in their protective wrapping. Many cleaners will provide drapery removal service as well as pickup and delivery.
  • 2.Use colored labels or stickers to separate the moving items from those that are staying or going into storage. Mark cartons clearly.
  • 3. Always mark cartons on the side - not the top. Remember, boxes will be stacked, and movers will not be able to see the contents or room location if the label is on the top of the carton.
  • 4. “Seam Seal” your boxes by running a strip of packing tape along each of the side seams on the top and bottom of the box, as well as in the center of the flaps. This makes the carton stronger.
  • 5. Whenever possible, pack electronics in their original boxes/containers. Make certain to use the Styrofoam casing for extra protection. Record the model and serial number on the outside of the carton. To make installation easier at your new home, color-code cables and connectors with stick-on labels. A digital photograph of the connections might also be helpful.
  • 6. Use Ziploc bags to pack like-items in desk drawers. If the bags are not very heavy, you can pack the items into the drawer, and seal each bag with enough air cushion to protect the contents. The air cushion will secure the bag from moving around in the drawer.
  • 7. Give your propane tanks to the new owners or one of your neighbors. They can always use a spare, and the cost of having a propane tank purged for safe transport is more than the cost to replace it.
  • 8. Keep an envelope for your receipts - moving expenses are tax deductible if your move is job-related.
  • 9. Prior to the move, seek out activities for you and your kids to do in your new city. Set a date, and give them something to look forward to.
  • 10. Take advantage of spare suitcases. They can be packed with soft goods, but remember to label them just like you would a carton.
  • 11. Be mindful of a pet’s curiosity. During the commotion of a move, doors will be propped open and boxes can become hiding places. Arrange for your pet to be in a safe place.
  • 12. On loading day, before the movers leave, walk through all rooms and look in all cupboards, closets and storage areas one last time. You may have removed everything, but some other family members may have “tucked” something away without your knowledge. Give it one more look to be on the safe side.
  • 13. Rack your brain for anything else. Are any of your belongings stored in another location? Has the neighbor borrowed your ladder? Are there items in your children’s school lockers? Do you have dry cleaning to pick up?
  • 14. Eliminate stressful situations whenever you can. For example, don’t try to schedule a flight or a farewell party on the day of the move. Careful furniture handling is the cornerstone of a damage-free move. You don’t want to rush your movers because you are racing to catch a flight or attend an event.
  • 15. If you’re doing your own packing - give yourself plenty of time. Start early by packing seasonal and seldom-used items. Not only will packing early reduce stress, it will eliminate clutter, and even help in the sale of the home.
  • 16. Create a “Load Last - Unload First” carton for each member of the family. That way, everyone will be able to separate the essentials they will use until the last minute from the things they will want right when they arrive at your new home. Children will find this especially comforting.
  • 17. Give yourself a break. Consider having a cleaning service come to do the final cleaning of the old home.
  • 18. Ask a trusted friend or neighbor to assist in watching the children on moving day. You cannot be two places at once, and on moving day, your attention will be divided.
  • 19. Encourage your children to create a “memory book” to remind them of their old home. Include pictures of friends, schools, teachers, favorite restaurants or “fun-places-to-visit.” Add special touches like aerial views of the neighborhood, menus, church bulletins and local souvenirs.
  • 20. Plants don’t travel well, but they make lovely thank you gifts. Consider adding some pretty bows to your houseplants and “gifting” them to special friends, teachers and service people.
  • 21. Have one common place to keep your lists of “things to do” - a spiral notebook works well. Keep it in an easy-to-access spot, and have all family members use the same book. It will remind the rest of the family of things they may not have thought of, and can even create incentive to get things done and marked off the list more quickly.
  • 22. Add a little fun. Let the children decorate their boxes and add their own personal touches. Think of ways to turn organizing into a game. Encourage them with positive reinforcement.
  • 23. Make donating clothing and other items a special experience. Visit the local Goodwill store or homeless shelter with your family. Children will often part with toys, etc., more easily, if they know that they are going to good use with families who need them.
  • 24. If you are doing your own packing, consider creative ways to use linens, etc. as packing material. Dishcloths and towels are a good alternative to paper. Socks work as crate wrapping material, and cushioning for small knick-knacks.
  • 25. Now is the time to go through your bookshelves and decide which books you really want to keep. You can use a colored sticker on the spine of the book to indicate the books you are willing to donate. Invite family and friends to come and take their choice of books. You’ll have less to pack as a result.
  • 26. Consider hiring someone to help you clean out the garage or the basement. Plenty of college students advertise online for services like these at an inexpensive rate.
  • 27. Wardrobe cartons are designed to hold hanging clothing. You can place small, lightweight items in the bottom of the carton, but you need to make certain that they are secure and don’t move around. They can dislodge the hanging clothes and result in wrinkling. Pillows work well in the bottoms of these cartons.
  • 28. When packing pairs of shoes, make certain to wrap each shoe separately. Shoes can scuff each other if not properly protected.
  • 29. Organizing and packing are time-consuming. Plan ahead and try to do a little each day. Do one hard task at a time to prevent being overwhelmed in the days before your move.
  • 30. Hold a garage sale before you start packing.
  • 31. Confirm with your mover what forms of payment are acceptable. Movers do not accept personal checks.
  • 32. Make a checklist of all the places you’ll need to notify of your change of address. Make sure you include your credit card companies, loan companies, banks and former utility companies in case they need to send you a refund or final bill
  • 33. If you want to have your mail forwarded, save a trip to the post office by doing it online.
  • 34. Get two copies of school transcripts, insurance policies, doctor’s records, bank records and birth certificates so that you’ll have one to give to the appropriate parties and one to keep for your records.
  • 35. When moving boxes or furniture, always bend at the knees. Never lift with your back.
  • 36. As a rule of thumb, the heavier the item, the smaller the box.
  • 37. Pack a travel kit including eyeglasses, contacts, contact solution, a first aid kit, prescriptions and medications.
  • 38. Help your children research your new neighborhood online. The more they know, the less scary it will be for them. Either find an online map or help the child draw a map of the area.
  • 39. If you don’t currently have a personal address book, copy the numbers from your cell phone into a new phone book and keep it with you. Cell phones are easy to misplace in the chaos of a move, and you may need to contact friends and family for last minute needs.
  • 40. Call or visit your new Department of Motor Vehicle’s website. Order a copy of your new state’s “Rules of the Road” book. Also, find out what type of mandatory vehicle insurance laws exist in your new state so you can be prepared.
  • 41. You may drive with your old driver’s license for 30 days after moving to a new state. Designate a specific time to renew your license within that time frame.
  • 42. Some banks are nationwide. Contact your bank to find out if they have branches in your new location.
  • 43. On an interstate move, it will be your responsibility to check off inventory item numbers as the movers bring your furniture and boxes into your new home. Take that responsibility very seriously - it is proof of delivery.
  • 44. On the day of delivery, immediately inspect the contents of any boxes that appear to have exterior damage. If packed items have been damaged, you will need to save the carton and the packing material for the claims adjuster.
  • 45. Make certain that both the moving company and the individual driver have multiple contact phone numbers to reach you. Include your new work number, or the home phone number of an emergency contact. Cell phone batteries die, and cell phone service is not consistent.
  • 46. Credit card payments must be processed prior to delivery. Make certain you discuss the date of payment with your moving company prior to the move.
  • 47. Before you move, take cassettes and VHS tapes to a local company to do the conversion to CD/DVD for you. They will take up a lot less space, and there’s no point in moving something that you’re not going to use.
  • 48. To make it easier to make the beds in your new home, pack a complete set of bedding for each bed (mattress pad, sheets, pillows and pillowcases, blanket and spread) in its own separate box. Mark the box clearly with the specific room/bed.
  • 49. If you’ll be traveling with your laptop, give the moving company your e-mail address for timely communication. Many drivers are “wireless” as well.
  • 50. Make certain to go through the items you have in a mini-storage facility prior to loading day. You may not have packed those items properly for long-distance moving, and you may want to eliminate some things that haven’t been used for a while.
  • 51. If you have firearms that need to be transported, talk with your moving counselor. They require special handling. If you have a gun safe, you will need to have the combination or the key on loading day. The driver must record the model, caliber and serial number of the firearm. AMMUNITION CANNOT BE SHIPPED.
  • 52. In most cases, frozen food cannot be transported on an interstate moving van. If you have a large amount of frozen food, especially expensive cuts of meat, there are ways to have those items shipped separately. Most communities have a cold storage facility that will provide dry ice, packing and next-day air shipping, after you have settled into your new home. Discuss this with your moving counselor.

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